Step 3 - Organise Contacts
Why organise your contacts? So it will be easier for you to keep up with them and meet the goals of your networking plan. Think about how all this information will be most helpful to you. Use whatever device, software or email/contact program you use on a daily basis. Organise them according to groups that make sense to you.
One simple way is to create groups of contact based on how frequently you use them. So, one group might be current, frequently used contacts. Another group is those people you want access to, but know you won't be speaking with more often than once or twice a year. An optional third group can be for "old-timers." People you haven't contacted in a year or more. Another system is to put your contacts into groups such as, emotional support, help & support, industry groups, recruitment groups etc. You have to group your contacts in groups that you feel best works for YOU!
Tips for organising & keeping in contact:
Why organise your contacts? So it will be easier for you to keep up with them and meet the goals of your networking plan. Think about how all this information will be most helpful to you. Use whatever device, software or email/contact program you use on a daily basis. Organise them according to groups that make sense to you.
One simple way is to create groups of contact based on how frequently you use them. So, one group might be current, frequently used contacts. Another group is those people you want access to, but know you won't be speaking with more often than once or twice a year. An optional third group can be for "old-timers." People you haven't contacted in a year or more. Another system is to put your contacts into groups such as, emotional support, help & support, industry groups, recruitment groups etc. You have to group your contacts in groups that you feel best works for YOU!
Tips for organising & keeping in contact:
- Look for articles online about organising contacts for a specific software program, social media, or device.
- Create groups in email programs like Outlook and Gmail;
- Make sure you keep a contacts list saved separate from your personal life & current job if you have one at the time.
- Try using "tags" in LinkedIn to organise your connections or a private lists on your Twitter account.
- Use the "notes" section for contacts to record when you last contacted them or create a database/spreadsheet to track you efforts.
- Use your calendar to add reminders to contact or follow up with people within a certain time period.
- Don't forget the old fashioned way – start out by writing down or typing out a list. Sometimes you just have to get started.
Step 4 - Action
Now it's time to put all your plans and preparation into action. Set a timetable to achieve your goals for making contacts; perhaps you can aim for one cold call, one email, one lunch, join in social groups & discussions. Create a file or "networking" notebook to record what actions you have taken and what the outcome or response was. Stick to your schedule, stay on track and read over your responses as you'll be surprised & encouraged by how many contacts you are beginning to make.
You could also set aside special networking time, e.g. Wednesday 1pm-5pm as part of your efforts or daily hours, whatever suits your level of ability and comfort. When attending events, set goals to meet a certain number of new people or leave with a certain number of business cards or contact details. Then do it!
Networking is a challenge. For a lot, the biggest aspect of it is psychological - getting and keeping motivated and overcoming any fears you may have. Keep in mind that "It can't hurt to ask" . . . that most people enjoy being asked for help and are flattered to be asked for advice. They also know that in this uncertain job world, they need to network. If you need to, find ways to improve your communication skills. Always push yourself. Approach new people at meetings/events and start a conversation, even if you're not in the mood. Taking the initiative really pays off. Whether you're a novice or an expert, you get only as much out of networking as you put into it.
Remember that in your networking efforts, that you not only take but you also give. If you can help others when you're networking whether it passing on links to tips or even job opportunities then do so. An important aspect is never just to take, but to also give. Selfish networkers will be discovered by their contacts and they will not only stop helping you but will also let others know about you which will harm your reputation.
Now it's time to put all your plans and preparation into action. Set a timetable to achieve your goals for making contacts; perhaps you can aim for one cold call, one email, one lunch, join in social groups & discussions. Create a file or "networking" notebook to record what actions you have taken and what the outcome or response was. Stick to your schedule, stay on track and read over your responses as you'll be surprised & encouraged by how many contacts you are beginning to make.
You could also set aside special networking time, e.g. Wednesday 1pm-5pm as part of your efforts or daily hours, whatever suits your level of ability and comfort. When attending events, set goals to meet a certain number of new people or leave with a certain number of business cards or contact details. Then do it!
Networking is a challenge. For a lot, the biggest aspect of it is psychological - getting and keeping motivated and overcoming any fears you may have. Keep in mind that "It can't hurt to ask" . . . that most people enjoy being asked for help and are flattered to be asked for advice. They also know that in this uncertain job world, they need to network. If you need to, find ways to improve your communication skills. Always push yourself. Approach new people at meetings/events and start a conversation, even if you're not in the mood. Taking the initiative really pays off. Whether you're a novice or an expert, you get only as much out of networking as you put into it.
Remember that in your networking efforts, that you not only take but you also give. If you can help others when you're networking whether it passing on links to tips or even job opportunities then do so. An important aspect is never just to take, but to also give. Selfish networkers will be discovered by their contacts and they will not only stop helping you but will also let others know about you which will harm your reputation.